The JARM is committed to protecting the privacy of authors, referees, and others who use our manuscript online systems and journal websites. The limited personal data that are collected are never shared with advertisers or other third parties not directly connected to The JARM. Personal Data is shared only with organizations such as site hosting services used to publish The JARM. All reasonable practices are followed to ensure the ongoing protection of the author, referee, and user’s personal data that may be collected and used during article submission, review, editing, production processing, publication, posting, and delivery of information related to all aspects of publication operations.
To enable the processing of papers submitted to The JARM , The JARM collects personal data such as author names, ORCID IDs, email addresses, affiliations, phone, and fax numbers, and other details in order to accurately identify authors as well as the individual submitting a manuscript, should that person not be a co-author of the paper.
The terms noted below provide an accounting of how personal data are collected and used for the express purposes of preparing and publishing content, which includes but are not limited to reviewing, editing, processing, publishing, hosting, billing for, and indexing content as part of routine publication processes through secure measures. In using The JARM site, the authors and users agree to the privacy terms stated below.
As an author, referee, or site user, if you have any objections to any of the policies noted herein, you should not use The JARM websites or any related services.
1. Specifics Related to the Collection and Use of Personal Data
Personally identifiable information: The collection of author and referee details is required for accurate identification in the manuscript submission system and is necessary for communicating with editorial and production staff. Personal data collected at the time of submission are also used to register authors and referees. Visitors may choose not to supply personally identifiable information, but this may prevent the use of some or all the features and functionality of the sites.
2. Non-Personally Identifiable Information
This is information that is neither used nor intended to be used to personally identify an individual and is neither associated with nor linked to personally identifiable information. These are data collected via The JARM–website and include information such as your Internet protocol (IP) address, browser type, browser language, and the date and time of your visit.
3. Aggregated Data
Data about the collective behaviors of visitors to our site may be aggregated and displayed. However, personally identifiable information is never disclosed other than as described herein.
4. Accessing and Removing Personally Identifiable Data
Users, authors, and referees can request the personally identifiable data we have collected about them at any time. Users can request that any data they have provided to us be removed from our networks by clicking the ‘Contact' link in the footer of the website or directly emailing submission and making the request. Note that the request must come from the email address that is registered for the record in question.
5. Referee Data
The collection of details regarding manuscript reviewers in The JARM is required for proper solicitation of reviewers as well as appropriate editorial staff engagement in the processing of decisions on manuscripts submitted. Referee information will be held indefinitely but never shared with other parties.
6. Author Data
Author details are stored and used in the processing and publication of articles. They are also shared with The JARM production staff. Minimal author metadata are shared with third-party vendor(s) to permit article composition, including metadata capture, delivery of page proofs to the corresponding author, resolution of queries as processed by The JARM production staff, and the sharing of metadata as part of routine indexing of published content in professional publishing databases, such as Scopus, Crossref, ORCID, etc.
7. Editor and Editorial Advisory Board Member Data
The collection of details about editors and editorial advisory board members in The JARM is required for appropriate editorial staff engagement in the processing of decisions on manuscripts submitted. Editor and editorial advisory board member information will be held indefinitely but never shared with other parties.
8. Publication Site Hosting
Author and site user emails are collected by our submission department.
IP addresses are used to allow institutional subscribers to activate and for statistical purposes including geographical data. IP addresses are not used to identify individuals.
At times, information may be disclosed under the strictest confidentiality to The JARM consultants as required for internal business reviews.
All other personal information collected at the manuscript submission stage, at any point during The JARM Journal article production process, or on pages that offer to authors or site users additional alerting, announcement, or other services, is used expressly for the stated purpose.
Third-party sharing: Author metadata are shared with third-party vendors for the creation of articles and indexing services. Search engines index content directly from published content on The JARM websites.
Personal data that is stored: Author and reviewer account profiles, with identifiable personal details, are preserved by The JARM after the processing of a specific article and are visible only to authorized staff. E-mail addresses or other personal information are never sold to third parties.
The JARM is committed to the permanent availability and preservation of scholarly research and to ensuring accessibility by converting and upgrading digital file formats to comply with new and evolving technology standards.